Free checklist
Arhivska knjiga: what you need
A practical run-through of everything a company must prepare for the arhivska knjiga under Zakon o arhivskoj građi (Sl. glasnik RS 6/2020) and Pravilnik 34/2022. Deadline for filing with the competent public archive: by 30 April of the current year for the previous calendar year.
What a company must have
List of categories of documentary material with retention periods
Approved by the competent public archive. It must be aligned with Zakon o arhivskoj građi (Sl. glasnik RS 6/2020) and with the company's own inventory of records.
Opšti akt on recording, classifying and archiving documentary material
Mandatory under čl. 14 of Zakon o arhivskoj građi. It sets out how documents are received, processed and stored in the company.
Decision appointing the responsible expert person for archiving
Every company must appoint the person responsible for archival records by written decision (čl. 9 of Zakon o arhivskoj građi).
Arhivska knjiga for the current year, in the official format
Prescribed by Pravilnik 34/2022. It is filled in Cyrillic script following the official IAB form. It carries the description of the records, the quantity, the retention periods and the notes.
Inventory of all documents by annual group and category
Every arhivska knjiga entry must carry: entry number, year of creation, classification code, contents, quantity, retention period and note.
Statement or letter to the competent public archive
Before filing the arhivska knjiga, the company sends a letter informing the competent public archive of the state of its archival records (čl. 9 st. 1 of the Act).
Filing deadline: by 30 April of the current year for the previous calendar year
The statutory deadline for filing the arhivska knjiga with the competent public archive. Missing it is grounds for a fine of 50,000 to 2,000,000 RSD for the legal entity.
Records in paper or digital form, in line with Zakon o elektronskom dokumentu
Digital documents must meet the authenticity and integrity requirements of Zakon o elektronskom dokumentu, elektronskoj identifikaciji i uslugama od poverenja.
Legal basis
Zakon o arhivskoj građi i arhivskoj delatnosti
Sl. glasnik RS 6/2020. It sets the obligations of legal entities on recording, classifying, storing and filing archival records. Fines for non-compliance run from 50,000 to 2,000,000 RSD for the legal entity and from 5,000 to 150,000 RSD for the responsible person.
Pravilnik o obrascu arhivske knjige 34/2022
It prescribes the exact form and content of the arhivska knjiga. The official form is in Cyrillic script and must be filled in the prescribed format. Dokumentar automatically generates an XLSX and a PDF identical to the official IAB form.
Zakon o računovodstvu - retention periods
Financial statements: 20 years. Journal and general ledger: 10 years. Accounting documents: 5 years. Payroll lists: trajno.
Automate the whole process
Dokumentar produces the arhivska knjiga for you: you upload the documents, the app sorts them across 58 statutory categories, and at year end one click gives you an XLSX and a PDF ready to file with the competent archive by 30 April.
Free · 5 GB · no card.